Terms & Conditions

Ethene Labs, we, us and our mean Ethene Labs XYZ Pte. Ltd. (Singapore, UEN 202409798N, 72 Bendemeer Road #03-14, Singapore 339941) and Ethene Labs Ltd. (British Virgin Islands, Company No. 2191989, Road Town, Tortola), together and each of them.

Convergence Summit is the conference on how AI is converging across industries, held in Singapore on 13 November 2026. Ethene Labs is the organizer of Convergence Summit and owns and operates the Convergence Summit brand.

The Organizer is Ethene Labs XYZ Pte. Ltd.

Event means Convergence Summit and any official Convergence Summit side event, dinner, workshop, hackathon, meetup or online session that Ethene Labs organizes, co-organizes or hosts around it, including Converge @ SFF, the Singapore FinTech Festival official hackathon that Ethene Labs organizes in partnership with the Global Finance & Technology Network.

Event Page means the registration page for an Event, including the Convergence Summit Luma page, and any page on convergencesummit.ai that describes the Event.

These Terms apply where the Event Page or the registration form links to them or states that they apply. Where a side event is delivered for a client or partner under that party’s branding, their own terms apply unless the Event Page says otherwise.

Attendee and you mean any person who registers for, is admitted to or attends an Event, including speakers, hackathon participants, sponsor staff, media, partners and guests.

By registering for, being admitted to or attending an Event you confirm that you have read and agree to these Terms, including the personal data provisions in Clause 8. Where the law requires your consent for a particular use of your personal data, we will ask for that consent separately. If you do not agree, do not register or attend.

Each Event Page may set out additional terms for that Event, such as dates, venue, ticket fees, dress code, hackathon rules or a code of conduct. Those terms apply together with these Terms. If they conflict, the Event Page terms prevail for that Event only.

Registration is made through the official Event Page. Registrations made through any other channel are not valid unless the Organizer confirms them in writing.

You must provide accurate and complete information when you register and must update the Organizer if it changes.

Registration does not guarantee admission. Convergence Summit is an approval-based event. The Organizer reviews every registration and may approve, waitlist or decline it at its sole discretion and without giving reasons.

Approved registrations are confirmed through the registration platform. Only Attendees with an approved registration and valid identification are admitted.

Registrations are personal. You may not transfer, resell or assign your registration unless the Event Page allows it.

Attendees must be 18 years of age or older unless the Event Page states otherwise.

The Organizer may refuse admission to, or remove from the Event, any person who breaches these Terms, who behaves in a manner the Organizer considers unsafe, disruptive or inappropriate, or whose attendance the Organizer considers to be against the interests of the Event. No refund is due in these cases.

Venue capacity is limited and approved places are capped. Admission may be refused if the venue is full, even to Attendees with an approved registration.

Convergence Summit is free to attend for approved Attendees. Where a fee applies to an Event, the fee, currency and payment method are stated on the Event Page.

Fees are non-refundable unless the Event Page states otherwise or Clause 4.3 applies.

Fees exclude any taxes, bank charges or network fees unless the Event Page states otherwise.

Attendees are responsible for their own travel, accommodation, visas, insurance and other costs of attending.

The Organizer may change the date, time, venue, format, programme, tracks, speakers or any other aspect of an Event at any time. Speakers and programme items are indicative until the Event takes place.

The Organizer may postpone or cancel an Event, in whole or in part, for any reason, including reasons outside its control such as government orders, public health measures, venue failure, severe weather, strikes, utility or network failure, or security concerns.

If the Organizer cancels a paid Event and does not reschedule it, the Organizer will refund the fee paid. The refund is the Organizer’s only liability to you for the cancellation.

The Organizer is not liable for any other loss or cost you incur because of a change, postponement or cancellation, including travel and accommodation costs.

The Organizer will notify registered Attendees of material changes using the contact details provided at registration.

Attendees must comply with these Terms, the venue’s rules, the Event schedule and all reasonable instructions from the Organizer, its staff, contractors and the venue.

Attendees must treat other Attendees, speakers, staff, contractors, partners and venue personnel with respect. Harassment, discrimination, intimidation, threats, unwanted physical contact and disruptive behaviour are prohibited.

Attendees must not carry out any unsolicited promotion, sales, distribution of materials, recruitment or fundraising at an Event unless the Organizer has agreed to it in writing.

Attendees must not record, stream or broadcast any session in full without the Organizer’s written consent. Short clips and photographs for personal social media use are permitted unless a session is marked as off the record.

Attendees are responsible for their own belongings. The Organizer and the venue are not responsible for lost, stolen or damaged property.

Attendees must comply with all applicable laws, including sanctions and anti-bribery laws, while attending an Event.

The Organizer may remove any Attendee who breaches this Clause 5 and may decline that person’s registration for future Events.

Ethene Labs, its co-hosts, partners and contractors photograph, film and record Events, including talks, panels, networking and general venue footage. Attendees may appear in this content.

If you do not want to be photographed or filmed, tell the registration desk on arrival. The Organizer will make reasonable efforts to honour the request, for example by providing a marker for your badge. Ethene Labs cannot guarantee that you will not appear in wide shots or crowd footage.

Where Ethene Labs seeks to feature you as the primary, identifiable subject of a promotional image, close-up photograph, recorded video interview, or marketing release (including through the publication of your name, job title and other personal details), Ethene Labs will obtain your prior opt-in consent (e.g., via a separate registration check-box or digital release form).

Ethene Labs may allow co-hosts, partners and sponsors of the Event (Event Partners) you attend to use this content for reporting on and marketing the Event.

No fee or credit is payable for these uses. Ethene Labs is not obliged to use any content.

You have the right to object at any time under Article 21 of the GDPR to the processing of your personal data (image/clip) based on legitimate interests, and you may ask Ethene Labs to remove a specific image or clip in which you are identifiable by emailing [email protected]. Ethene Labs will act on reasonable requests for content it controls and will take reasonable steps to inform any Event Partners or other recipient to which the content was disclosed, of your request. You acknowledge that Ethene Labs cannot compel the removal of content already published by third parties, or in print.

Ethene Labs will obtain prior consent from the speakers in respect of their presentation, slides and recorded session, for the purposes in Clause 6.2, unless such consent is provided in a separate speaker agreement.

Ethene Labs may use the email address and other contact details you provide to send you service messages about the Event you registered for, such as confirmations, schedule changes, venue details and materials relating to the Event. These communications are necessary for the administration of the Events and ancillary matters.

Marketing communications may include (i) invitations, announcements and updates about future events organized by Ethene Labs, including future editions of Convergence Summit; and (ii) news, research, and content from Ethene Labs.

Ethene Labs will send marketing communications only where you have given explicit opt-in consent, or where a lawful exception applies, including the limited soft opt-in exception under the GDPR (where applicable).

Where you have opted to receive marketing communications (or where a lawful exception applies), Ethene Labs may add your contact details to its mailing lists for sending marketing communications. The lists may be shared across the event brands that Ethene Labs owns and operates, where you have consented to receive marketing communications (or where a lawful exception applies).

Every marketing email contains an unsubscribe link. You may also unsubscribe at any time by emailing [email protected]. Ethene Labs will action unsubscribe requests within 10 business days. Unsubscribing from marketing does not stop service messages for an Event you have registered for.

Where you have opted to receive marketing communications (or a lawful exception applies), Ethene Labs may also contact you through the registration platform, by Telegram or by other messaging channels if you have provided those details.

Ethene Labs XYZ Pte. Ltd. is the organization responsible for your personal data under the PDPA and the controller under the GDPR. Ethene Labs Ltd. may process personal data on its behalf or as a joint controller, where it jointly determines the purposes and means of processing data, for the purposes in this Clause 8. Where the entities are joint controllers, the essence of their arrangement and the primary contact for data-subject requests are available on request.

Our Data Protection Officer can be contacted at [email protected] or by post at the Singapore address in Clause 1.1. Mark your message “Data Protection”.

Information you give us at registration: name, email address, company or organization, job title, country or city, LinkedIn, X or Telegram handle, and your answers to registration questions.

Information generated at the Event: approval and check-in status, attendance records, session attendance, hackathon team and submission details, and any feedback or survey responses.

Photographs, video and audio recorded at the Event, as described in Clause 6.

For paid Events, payment records. Ethene Labs does not store card details; payments are processed by the payment provider named on the Event Page.

Information the registration platform collects automatically, such as IP address, device and browser information and log data. This is governed by that platform’s own privacy policy.

Information from public sources, such as your company website or professional profile, used to verify registrations and to assess fit for the Event.

Ethene Labs entities. Personal data is shared between the entities in Clause 1.1 only to the extent necessary for the purposes mentioned in Clause 8.1.

Co-hosts and co-organizers. Organizations that co-host or co-organize the Event with Ethene Labs, as named on the Event Page, including the Global Finance & Technology Network for Converge @ SFF. They receive the Attendee list for the Event to manage registrations, admission and logistics, and may contact you about the Event, and the information may be used for their own activities, by obtaining an opt-in consent.

Partners and sponsors. Organizations that sponsor or partner on the Event you attend, as named on the Event Page. Ethene Labs may share your name, email address, company, job title and attendance status with a sponsor or partner, and they may contact you about the Event, and the information may be used for marketing purposes in relation to their products, services and events, by obtaining an opt-in consent identifying the sponsors or partners and their marketing purpose. Each of them is responsible for its own use of your data and for honouring your opt-out requests to them.

Service providers. Providers that support the Event, such as the registration platform (Luma), email and CRM tools, venues, caterers, security, audiovisual and production contractors, photographers, payment providers and cloud storage providers. They act on our instructions and may only use your data to provide their services.

Venues. Where a venue requires a guest list for building access or security, we share the names and companies of approved Attendees with the venue.

Authorities and others. Law enforcement, regulators, courts or other third parties where disclosure is required by law, or where Ethene Labs believes it necessary to protect people or property, prevent or investigate misconduct, or enforce these Terms.

Business transfers. A buyer or successor of Ethene Labs or of the Convergence Summit business, who will be bound by this Clause 8.

Ethene Labs does not sell personal data.

Ethene Labs is based in Singapore and the British Virgin Islands. Our service providers and the co-hosts, partners and sponsors of an Event may be located in other countries, including the United States and other jurisdictions that may not offer the same level of data protection as your home country.

Where we transfer personal data outside Singapore, we do so in accordance with the PDPA Transfer Limitation Obligation and ensure that it provides a standard of protection to personal data so transferred that is comparable to the protection under the PDPA. Where the GDPR applies, we rely on adequacy decisions, European Commission Standard Contractual Clauses or your explicit consent to the transfer.

Registration and attendance records are kept for up to 3 years after the Event, then deleted or anonymized, unless a longer period is required by law or for the resolution of disputes.

Mailing list data is kept until you unsubscribe or ask us to delete it.

Photographs and recordings are kept for as long as reasonably necessary for archival and marketing purposes, subject to Clause 6.7.

Payment and tax records are kept for the period required by Singapore law, currently 5 years.

Ethene Labs takes appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse and disclosure. No method of transmission or storage is completely secure and Ethene Labs cannot guarantee absolute security.

Under the PDPA you may request access to and correction of your personal data and withdraw your consent. Under the GDPR, where it applies, you may also request erasure, restriction, portability and object to processing based on legitimate interests, including direct marketing.

To exercise any right, email [email protected]. We may ask you to verify your identity. We respond within 30 days, or tell you within that time if we need longer. We may charge a reasonable fee for access requests where the law permits.

If you withdraw consent, Ethene Labs may be unable to process your registration or admit you to the Event. Withdrawal does not affect processing that took place before withdrawal.

Ethene Labs may decline a correction or erasure request where it has reasonable grounds to do so, and will tell you why.

You may complain to the Personal Data Protection Commission of Singapore (pdpc.gov.sg) or, UK Information Commissioner’s Office where the UK GDPR applies, and the competent supervisory authority in an EU Member State where the GDPR applies.

If you give us personal data about another person, such as a colleague or a guest you register, you confirm that you have their consent and have told them how Ethene Labs uses personal data under this Clause 8.

The registration platform, social media platforms and any third-party services linked from an Event Page have their own privacy policies. Ethene Labs is not responsible for their practices.

The Convergence Summit and Converge @ SFF names, logos, websites, programmes, decks, recordings and other materials produced by or for Ethene Labs are owned by Ethene Labs or its licensors. You may not use them without written permission, other than for personal, non-commercial reference.

Speakers, panellists and sponsors are responsible for their own content. Their views are their own and do not represent Ethene Labs, its co-hosts, partners or sponsors.

Nothing said or distributed at an Event is legal, tax, financial or investment advice, and nothing is an offer, solicitation or recommendation to buy, sell or hold any security, token, digital asset or other financial product. You are responsible for your own decisions and for seeking your own professional advice.

Any demo, model, API, testnet, wallet, application or other technology that you use at an Event is used at your own risk. You are responsible for safeguarding your devices, wallets, keys and credentials. Ethene Labs is not liable for any loss arising from your use of third-party technology or from transactions you initiate.

Annex B sets out the additional terms that apply to hackathons, including Converge @ SFF, covering eligibility, teams, challenge materials, submissions, ownership, judging and prizes.

You attend Events at your own risk. To the fullest extent permitted by law, Ethene Labs, its co-hosts, partners, sponsors, contractors, officers and staff are not liable for any loss, damage, injury, cost or expense arising from your registration for or attendance at an Event, except where caused by their fraud, gross negligence or wilful misconduct, or where liability cannot be excluded by law.

Ethene Labs is not liable for any indirect, consequential or special loss, or any loss of profit, business, opportunity, data or goodwill.

Where liability cannot be excluded, the total liability of Ethene Labs to you in connection with an Event is limited to the fee you paid for that Event, or US$100 if no fee was paid.

You will indemnify Ethene Labs and its co-hosts, partners, sponsors, contractors, officers and staff against any claim, loss or cost arising from your breach of these Terms or your conduct at an Event.

Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, for fraud, or for any other liability that cannot be excluded by law.

Changes to these Terms. Ethene Labs may update these Terms at any time by publishing the revised version on its websites. The version in force on the date of the Event applies to that Event. Material changes will be notified to registered Attendees where practicable.

Entire agreement. These Terms, the Event Page and any additional terms notified by the Organizer are the entire agreement between you and Ethene Labs for the Event.

Waiver. A failure or delay by Ethene Labs to enforce any right under these Terms is not a waiver of that right.

Severability. If any provision of these Terms is held to be invalid or unenforceable, the rest of these Terms continue in force.

Third-party rights. Co-hosts, partners, sponsors, contractors and the venue may enforce the rights given to them under Clauses 6, 8 and 10. Otherwise, a person who is not a party to these Terms has no right under the Contracts (Rights of Third Parties) Act 2001 of Singapore to enforce any term.

Assignment. Ethene Labs may assign or transfer its rights under these Terms to any Ethene Labs entity or to a successor of the Convergence Summit business. You may not assign your rights.

Language. These Terms are written in English. Any translation is for convenience only and the English version prevails.

These Terms are governed by the laws of Singapore.

Any dispute arising out of or in connection with these Terms or an Event is subject to the exclusive jurisdiction of the courts of Singapore. Nothing in this Clause prevents you from relying on mandatory consumer protection or data protection rights in your country of residence.

Questions about these Terms, an Event, or your personal data: [email protected].

Postal address: Ethene Labs XYZ Pte. Ltd., 72 Bendemeer Road #03-14, Singapore 339941.

This Annex applies to Converge @ SFF and to any other hackathon or contest that forms part of an Event. It applies together with the rules published on the Event Page for that hackathon. If they conflict, the Event Page rules prevail for that hackathon only.

Eligibility. Who may take part is set out on the Event Page. Participants must be 18 years of age or older and must hold an approved registration. The Organizer may verify eligibility at any time and may decline or disqualify a registration that does not meet it.

Teams. Team size and how teams are formed are set out on the Event Page. The Organizer may assign participants to teams and may cap or adjust team size.

Challenge materials. Challenge statements, briefs, datasets, APIs, credentials and other materials provided by the Organizer, a co-host or a track sponsor are confidential unless marked otherwise. You may use them only to take part in the hackathon, must not disclose them outside your team, and must stop using them and delete any copies when the hackathon ends. This obligation continues after the Event.

Submissions. By submitting, you confirm that the submission is your team’s own work, that you hold the rights to everything in it, and that it does not infringe the intellectual property or confidential information of any third party or breach any agreement you have with an employer or other party.

Ownership. You and your team keep ownership of the intellectual property in your submission. Nothing in these Terms assigns or transfers that ownership to the Organizer, a co-host or a sponsor.

Licence. You grant the Organizer, its co-hosts and the sponsor of the track you enter a non-exclusive, worldwide, royalty-free licence to receive, store, review, evaluate and demonstrate your submission for the purpose of judging, and to describe and show it, together with your team members’ names, in reporting and marketing about the Event. This licence does not allow them to use your submission in a commercial product or service without a separate agreement with you.

Judging. Submissions are judged by a panel appointed by the Organizer against the criteria published on the Event Page. The decisions of the panel and the Organizer are final, and the Organizer does not enter into correspondence about them.

Prizes. Prizes, their value and how they are awarded are stated on the Event Page. Prizes are awarded at the Organizer’s discretion and may be withheld where no submission meets the standard. The Organizer may substitute a prize of equal or greater value. Winners must provide the details needed to pay a prize and are responsible for any taxes on it. Prizes are not transferable or exchangeable for cash unless the Event Page states otherwise.

Disqualification. The Organizer may disqualify a participant, a team or a submission that breaches these Terms or the Event Page rules, that is plagiarised or misrepresented, or that the Organizer considers unsafe, unlawful or contrary to the interests of the Event.

Third-party tools. Clause 9.4 applies to any model, API, dataset, wallet or other third-party technology you use in a hackathon. You are responsible for complying with the terms of those services and for any fees you incur.